21 July 2020

Online Social Event Etiquette

During the Covid19 stay-at-home period, many matchmaking agencies switched to hosting online dating to continue getting singles to socialize. 💘 To keep up with times, I have included conducting video dating events in my event facilitating class. As I was preparing my course ware, an idea bulb illuminated! 🌟 Propelling me to share these 7 tips on attending virtual meetings here. The key purpose of these suggestions is to prepare attendees to project their best self during online social event.


Image by mmi9 from Pixabay 


Getting Ready
Some people feel nervous about meeting strangers. To minimize additional stress, participants could familiarize with the conference tools, position the lighting angle and test the internet speed before the event. When people are accustomed with the tools, they will appear more relax and confident. Select a quiet environment with minimal distraction to attend the virtual dating event. Put up a "DO NOT DISTURB" signage on your door or desk to prevent your family from disrupting your meeting. Fully charge your devices first if there are no electrical points at the selected meeting spot. Participants will be talking much throughout the online dating event, prepare a bottle of water.

Optical & Audible
First impression affects the chances of being asked for a future date. Wear tastefully for this social event. Selfie-ring light helps to lit your face so the other participants can see your expressions well during virtual meetings. Close the overbearing back-light if necessary. Keep good posture and position your camera so you appear in the center of your screen. Choose a tidy and cluttered-free background. Speak clearly to the microphone instead of the screen. Silent your mobile phone to prevent incoming sound notifications. Most people have a tendency to look at the screen. Look at the camera once in a while to "maintain" eye contact with the other participants. Attendees can get overly self-conscious as they can see themselves in the video conference application. One way to reduce such tension is to focus on the camera or the other participants instead.

Be on Schedule
Being timely shows that you are a considerate and co-operative person. Be punctual and keep to the ending time of the online event.

Optimal Connectivity
Some participants had to leave the meetings abruptly due to shortage of power. Video-conferencing can drain up a lot of power from your devices. Keep the charged power banks or electrical cables nearby. Switch off unused applications on your device to keep the video running smoothly.

Be Congruous
Similar to face-to-face social meetings, be courteous, respectful and friendly. Smile. Some people get too cozy and started to slouch or lie down during the virtual meetings. It is very inappropriate on first meetings. Get a comfortable chair which can support your back when you sit up straight. Avoid using abbreviations or profanities. Sending shirtless photos of yourself to show off sculpted abs or sharing the latest offensive viral videos are no-nos too.

Conversation Plan
At this initial stage of meeting new friends, the key purpose of these interactions is to discover one another's preferences, personality, outlook and vibes. Keep the conversation topics light, natural and appropriate as this is the first meeting. Brainstorm a personal conversation listing beforehand. Apply them to keep the dialogue going or pivot from stagnation. This list is extremely useful when you are meeting singles one-on-one in breakout rooms.

Sign-offs
Video-conference software can only pick up 1 conversation a time, it get confused when there are few people talking. Participants end up hearing bits and pieces of words incoherently. To ensure every dialogue is captured smoothly, let the others be aware that you have finished your conversation with “That’s all.” “Thank you.” “Let's hear from...” This prevent awkward interruptions or silence.




22 May 2020

Isaiah42:16

Photo by Christophe Libert from FreeImages 

17 May 2020

Leading Online Meetings Successfully

Thanks to internet connectivity and video-conferencing tools, it's now simpler to communicate with people around the globe! After attending many virtual meetings for professional and personal purposes, I have compiled 12 ways to make hosting online assemblies as painlessly smooth as possible.

Met 62 participants via Zoom. Everyone is showing a love symbol. Such camaraderie!


12 Tips to Lead Successful Online Meetings
  1. Test the Tools
    Learn and test your video-conferencing tools before you conduct the actual meetings. It enables you to use it confidently and heighten your professionalism level. Test the internet speed and use cables instead of wireless for more stable connectivity. Switch off unused applications on your device to keep the video smooth. Make sure there is enough light shining on your face so that audience can see you clearly. During my first Zoom get-together at home, my friends feedback that my video quality was very blur. After checking, I realized there was a layer of double-sided tape on the video camera. The quality of my video became much better after cleaning the lens and adding a brighter lamp on my desk.

  2. Agenda
    Send the agenda of the meeting and relevant documents on the discussion before the meeting so that users can prepare beforehand. Give your team ample time to think through the topics of the agenda. Indicate expectations of the meeting, let participants know if they are required to on video and show their face during the event so they can be dressed appropriately for the online meeting. Highlight the privacy requirement like no sharing of meeting details with others. 

  3. Reminder
    Similar to face-to-face meetings, it is better to send reminder (text message or email) 2 hours before the online meetings starts.

  4. Dress Appropriately
    Project an image which shows self-respect and respect for the people attending your meeting. Remember to smile. 😀

  5. Venue
    Choose to have the meeting in a quiet room. To prevent your family members from blooping your conference, you might want to put a "DO NOT DISTURB, MEETING IN PROGRESS" signage on your door or on the desk if you are working on the kitchen table.

    Image by Gerd Altmann of Pixabay

    Due to the humid weather, you might need to switch on the fan. Ensure the fan is not too noisy or affecting your microphone. The other team mates might not be able to hear you when you are speaking due to the wind.

  6. Assistant
    If you are e-hosting a group which has more than 8 persons. Assign an assistant to join your online meeting and help you in answering the individual technical issues like how to see the shared visuals. He or she will be a great help in adding or approving people who are late so as not to interrupt the flow of the session.

  7. Mute
    Some video conferencing tools are so sharp that it picked up background noise too! To prevent unnecessary distraction, inform users to mute when the facilitator is talking or sharing videos.

  8. Speak Slower
    Due to connectivity and performance issues of audio tools. Do speak slightly slower so that the audience can hear you clearly.

  9. Audio Quality
    Some of my friends are complaining of headache after a day packed full of virtual meetings! It may not be comfortable to wear audio ear phones for long hours. If you have the luxury of a room to yourself, it is best to invest in good speakers or comfy headphone so that your ears are not strained on prolonged period.


    Image by Armin Schreijäg from Pixabay 
  10. Visual Engagement
    Encourage all users to turn on their web camera video function during the entire online session for better engagement. Audience will focus when they know everyone else is watching.

    While virtual backgrounds can camouflage messy room, it also cast a ghosting effect of restless users who has tendency to move in and out of the screen. As a host, you may suggest to these users to turn off their virtual background to reduce avoidable visual "commotion".

    While Zoom has "clap" and "thumbs up" reactions for participants, GoogleMeet users can install Nod to give thumbs up. All these reactions are very suitable for e-learning settings.

  11. Web vs Phone
    When a lot of participation is required from your audience like screen sharing or using virtual white boards, do encourage your audience to use the web version of the video-conferencing application via computer, it shall be easier for everyone.

  12. Bonding
    Open your chat room earlier for participants to chat with one another. Allocate about 15 minutes or more for bonding time, it can be held at the end of the meeting too. This is a wonderful time to introduce your pet, spouse or kids to your team members when you work from home.

Hope these recommendations can help you to conduct your online meetings fluently. Let's stay home & stay healthy!

10 April 2020

Special Easter



First time in my life, there is no church services during Easter. Due to Covid-19 lock down, Christians stayed at home to commemorate Christ's sacrifice by taking Holy Communion and watching Easter sermons online. It is a more quiet intimate cozy Good Friday as we reflect deeply on His love for us, earnestly waiting for Him to deliver the world free from the virus.